Event Information

Process type

Internal – Campus departments, faculty and or staff
External – Not affiliated with campus, non-profit organization, etc.

Event type

If other event type, please specify

You can use letters, periods (.), hyphen (-) , apostrophes ('), & commas (,)

Event name

You can use letters, periods (.), hyphen (-) , apostrophes ('), & commas (,)

Event description

(please provide a brief synopsis of your event — minimum 20 words)

Expected head count

Instructions: If your event has multiple dates and times, please add the first date and time in the fields below. Then, add any additional dates and times in the Additional Notes text box at the bottom of this form.

Start Date/Time

Entry must have the following format: MM/DD/YYYY HR:MIN AM/PM (Example: 06/22/2019 07:05 PM)

End Date/Time

Entry must have the following format: MM/DD/YYYY HR:MIN AM/PM (Example: 06/22/2019 07:05 PM)

Setup Date/Time

Entry must have the following format: MM/DD/YYYY HR:MIN AM/PM (Example: 06/22/2019 07:05 PM)

Cleanup Date/Time

Entry must have the following format: MM/DD/YYYY HR:MIN AM/PM (Example: 06/22/2019 07:05 PM)

Repeating pattern

Dates

Attendees

CSUEB Community (Students, Staff, Faculty, Campus Affiliate)Public

Will there be dancing at this event?

YesNo

Will there be decorating at this event?

YesNo

Prohibited Items:
- · Any tape
- · Confetti
- · Glitter
- · Helium tanks greater than 14.9 ft (helium-air mixture)
- · Paint
- · Permanent markers
- · Push-pins

Will there be advertising or signs posted for this event?

YesNo

You will be asked by the Facilities Reservations Coordinator to submit a sample of your advertising or signage for approval. Please review the Signs and Postings Policy.

Will minors - people under the age of 18 - attend this event?

YesNo

All minors must be accompanied by a parent or guardian. For any questions, contact Risk Management.

Alcohol served?

YesNo

If alcohol is served on campus, the event must be compliant with the University Alcohol Policy. Please complete and submit the Alcohol Approval Form.

Food served?

YesNo

For all food being served on campus, Pioneer Catering must first be consulted. Thank you.

Will your attendees require special parking accommodations?

YesNo

Valid parking permits are required on the CSUEB campus Monday - Thursday from 7:00 AM to 11:00 PM, and Friday from 7:00 AM to 5:00 PM. The parking citation fine at Cal State East Bay is minimum $49. Contact University Parking and Transportation Services at (510) 885-3790 to make arrangements for your event. Thank you.

Items to be sold at event

MerchandisingServicesNot applicable

PLEASE NOTE: For selling of merchandise on campus, Commercial Services must first be consulted. Thank you.

Requester Information

Entity type

CSUEB departmentNon-profitOther (LLC, Corporation, etc.)

Non-profit entity type: Please specify

You can use letters, periods (.), hyphen (-) , apostrophes ('), & commas (,)

Non-profit determination letter

Only *.pdf, *.jpg, *.jpeg format(s) accepted. Other formats will not be considered.

Other entity type: Please specify

You can use letters, periods (.), hyphen (-) , apostrophes ('), & commas (,)

Account

Fund

DeptID

Program

Class

Project

Department / Organization / Other

You can use letters, periods (.), hyphen (-) , apostrophes ('), & commas (,)

First name

Last name

Preferred email

Phone

Address

Apt / Suite / Other

Unit #

City

State

ZIP Code

Federal Tax Identification Number (a.k.a. EIN)

(enter 00-0000000 if not applicable)

Who will be the primary contact on the day of your event?

First name

Last name

Preferred email

Phone

Additional Contact

Please list any other individuals that should be contacted regarding this event.

Contact email

Contact phone

Event Space & Setup

Location

Alternative location

Setup style

Audio/Visual & Other Equipment

Disclaimer: Equipment availability may not be guaranteed.

Additional Notes

Other special requests or instructions

(including additional dates and times)

PLEASE NOTE: Once submitted, your request will be reviewed by our Customer Service Desk to determine if the location(s) and/or resources are available for your request. If there are questions, a representative from the Customer Service Desk will contact you. Your reservation is considered tentative until you receive a confirmation email from our office. This process can take up to three (3) business days.

University Union Reservation RequestUniversity Union

University Union Reservation Request
University Union